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Privacy & Confidentiality

Draft — not legal advice. This page provides a structural template only. Each section marked [TODO: legal review required] must be completed and approved by a qualified legal professional before publication.

Last updated: [TODO: legal review required — insert date]

1. Data Controller

The data controller responsible for the processing of personal data described in this notice is The Industry Tour. [TODO: legal review required — insert registered company name, legal form, registration number, registered address and Data Protection Officer / contact details.]

2. Scope

This notice explains how we collect, use, disclose and safeguard personal data when you interact with our website, submit an enquiry, or engage our services. [TODO: legal review required — confirm scope, territorial application, and relationship to any separate client engagement terms.]

3. Personal Data We Collect

We collect information you provide directly — including company name, contact email, industry, intended destination, travel profile and the contents of your enquiry — together with limited technical data necessary to operate the site securely. [TODO: legal review required — enumerate all data categories, including any analytics, cookies, server logs and third-party processors.]

4. Purposes & Legal Bases

We process personal data to respond to enquiries, scope and deliver bespoke industrial travel and logistics services, and to meet legal obligations. Legal bases include the performance of a contract, our legitimate interests, and your consent where applicable. [TODO: legal review required — map each purpose to a specific Article 6 GDPR legal basis and document legitimate-interest assessments.]

5. Disclosure & International Transfers

Delivering missions across mainland China — and, as our network expands elsewhere in Asia — may require sharing limited operational details with vetted local partners. Transfers of personal data outside the EEA are subject to appropriate safeguards. [TODO: legal review required — specify recipients, transfer mechanisms (e.g. Standard Contractual Clauses), and country-specific considerations.]

6. Data Retention

We retain personal data only for as long as necessary for the purposes set out in this notice or as required by law. [TODO: legal review required — define concrete retention periods and deletion procedures.]

7. Your Rights

Subject to applicable law, you have the right to access, rectify, erase, restrict or object to the processing of your personal data, the right to data portability, and the right to lodge a complaint with a supervisory authority. [TODO: legal review required — confirm the full list of rights, the exercising procedure, and the competent supervisory authority.]

8. Commercial Confidentiality & Sourcing Protection

We treat each client's commercial strategy, counterparties, supplier identities and sourcing arrangements as strictly confidential trade secrets. Such information is shared internally only on a need-to-know basis, is never disclosed to other clients, and is protected by binding confidentiality obligations across our team and local partners. [TODO: legal review required — align this clause with client engagement contracts, NDAs and applicable trade-secret legislation.]

9. Security

We apply appropriate technical and organisational measures — including encrypted communication channels for active clients — to protect personal data and confidential commercial information. [TODO: legal review required — describe security measures accurately without overstating them.]

10. Contact

For any question regarding this notice or to exercise your rights, contact operations@theindustrytour.com. [TODO: legal review required — add a dedicated privacy contact / DPO address if required.]